When Should You Book a Wedding Florist in Rochester NY?

9 - 12 Months Before Your Big Day if:

• Your wedding is during peak wedding season or in a highly sought after location.

• Lush, abundant wedding florals are a key priority for your big day. This gives your florist time to source them and juggle all of the details with you.

• You have special requirements such as key seasonal blooms or your asking your florist to participate in a destination wedding.

6-9 Months Before You wedding :

• This is the average timeframe for typical weddings in Rochester (Western) NY, which is a $2000 - $3000 wedding flower budget. (See How to Set Your Wedding Budget here)

• This is usually a comfortable buffer to select a florist and work together to decide final options, while also keep the stress and chaos of planning to a minimum.

Less Thank 6 Months is Doable For:

• Small weddings with minimal florals

• DIY brides that need bulk flowers

• Flexible brides that don't require specific stems and are confident in our creative direction

Prerequisites for Booking a Wedding Florist

There are several tasks to have in place before you call and book your wedding florist, as these will help streamline the wedding flower planning process. They are:

• Overall Wedding Budget Known

• Wedding Date Decided

• Venue booked

• Guest List Pulled Together

• Wedding Color Palette

  
  

Here are a few flower-specific tasks to complete before visiting a florist. These are to give you a general awareness of the average cost of wedding flowers and typical prices in the Rochester/Western NY area. We also suggest creating a quick list of floral items you want - this helps you prioritize and avoid overspending!

• Flower Budget Drafted - Read More Here 

• Gain an Awareness of Flower Pricing - Read More Here

• Create an Inventory of Florals you are considering with the Wedding Flower Checklist - Read More Here

Other Factors To Consider When You Book a Wedding Florist

In addition to the pre-requisites above, be aware of special situations that influence when you book your florist

• Larger, more complex weddings need more time for overall planning. Give yourself and your florist time to work through all of the discussion and tradeoffs that need to happen to bring your vision to life.

• Are you getting married during a busy season? Venues and vendors book up faster during peak wedding months.

• Are you looking for some locally grown, favorite seasonal flowers? For example, my crop planning for the spring begins the fall before. After spring comes around, it's harder to handle special requests for local flowers.

After You've Booked a Wedding Florist, Now What?

We rely on our Wedding Flower TImeline - it gently leads brides that want their wedding flowers and their planning experience to feel guided, personal, and joyful. The timeline breaks down the task of planning wedding flowers by bringing organization, transparency, and calm to something that can feel overwhelming. We believe planning is the key to success for you during this busy time.

Flower Timeline Step 1: Gathering Inspiration

1. This is your discovery phase where you've spent time considering your color palette and aesthetic you want surrounding yourself and guests on your big day. We can't wait to comb through every detail of your Pinterest board with you to appreciate the full essence of your floral vision.

   
   

2. If you haven't had a chance to already do this, we invite you to do a quick inventory of all the flowers you think you'll need with the help of our Wedding Flower Checklist download.

   
   

3. More importantly, reach out to us if might want to work with us! Submit a Wedding Inquiry Form. Fill out what you can to start the process.

   
   

4. We will reach out to schedule your free, no-obligation virtual phone consultation

Flower Timeline Step 2: Prioritize and Clarify Your Vision

1. Together, we begin by doing a thorough review of your inspiration, clarify your vision, and start to create a beautiful plan for your day. This is one of my favorite parts of the process!

   
   

2. We select strategies that support your vision while maximizing the value of your budget: for example prioritizing florals with the biggest impact, considering seasonal vs curated options, and repurposing ceremony pieces for the reception. All of my expertise is yours so we can brainstorm ways to bring you lush flowers with a reasonable budget.

3. We run a "Quick Quote" price estimate for your wedding floral wish list. We want to address budget needs and questions early in the process as we work together. This estimate relies on actual budgets from real weddings we've done for satisfied, happy brides in Western NY. We pass this trusted experience on to you.

4. We hope you feel confident at the end of our 1st consultation that we are a good fit for you! If so, a $400 deposit will secure your date on our calendar; this is credited to your final invoice.

Flower Timeline Step 3: Finalize Flower and Design Choices

1. At our 2nd consultation we provide a full, detailed proprosal and a bloom gallery chosen specifically for you. Your vision begins to feel real as we review details of your flower selections, textures, and colors. You can see how your flowers will complement your overall theme and style. 95% of your floral details are known at this point.

   
   

2. Stress, indecision, and chaos change to excitement and confidence because as we continue to work together.

Flower Timeline Step 4: 6-Week Check-in

1. It's time to finalize remaining details such as delivery times, quantity updates, etc. We ensure our seasonal flowers and curated flowers are still on track 6 weeks before the wedding, so final payment is also due at this time.

The next time we see you is at your big day! Relax and enjoy your engagement with your fiance and loved ones! We've got this part covered!

We'd look forward to the chance to see your vision come to life!

Schedule My 1st Consultation!